Group, Alabama Chapter, Sierra Club
ORGANIZATION, MEMBERSHIP AND PURPOSE
Section 1. The Cahaba Group of the Alabama
Chapter of the Sierra Club is constituted by action of the
Executive Committee of the Chapter.
Section 2. This Group is an integral part
of the Alabama of the Sierra Club and is governed by these
By-Laws, the By-Laws of the Chapter, and the By-Laws of the
Section 3. Subject to the requirements of
the Article XIJ of the (Club By-Laws any member in good standing
of the Sierra Club who resides within the territorial limits
of this Group shall be considered a member of the Group and
shall be entitled to all its privileges.
Section 4. The territorial boundaries (by
counties or zip codes) of this Group shall be defined from
time to time by the Chapter Executive Committee.
Section 5. The Purpose of this group is to
foster the quality of the environment and within its territorial
limits to work for the purposes of the Sierra Club, which
are "To protect and conserve the natural resources of the
Sierra Nevada, the United States and the World; to undertake
and publish scientific and educational studies concerning
all aspects of man's environment and the natural ecosystems
of the World; and to educate the people of the United States
and the World to the need to preserve and restore the quality
of that environment and the integrity of those ecosystems."
Section 1. The management of the affairs and
activities of the Group shall be in the hands of an Executive
Committee of 7 members elected by the members of the Group
for staggered terms of two (2) years each, 3 to be elected
in odd numbered years and 4 to be elected in even numbered
years. Members elected to the Commit-tee shall take office
on election in November in each year
Section 2. A vacancy for an unexpired term
shall be filled by vote of the remaining members of the Executive
Committee except as provided by Article VI, Section 3. Such
a vote shall be by secret ballot. The absence of a member
from three (3) consecutive regularly scheduled meetings of
the Committee without excuse will create a vacancy if so declared
by a majority of the remaining members of the Executive Committee.
Section 3. Regular scheduled meetings of the
Committee shall be held at a time and place to be specified
by the Committee. Special meetings may be called by the Chairman,
or by any three (3) members of the Committee. Due notice of
special meetings, or of any change in the time or place of
scheduled meetings, shall be given to all members of the Committee.
Section 4. All meetings of the Committee shall
be open to attendance by any member of the Club in good standing,
except that the Committee may convene in private session for
hearings and discussion, but shall take no vote except in
Section 5. A majority of the Committee shall
constitute a quorum for the transaction of business. All actions
of the Committee shall be by majority vote of those present
and voting except that a vote by proxy communicated in writing
by an absent member shall be counted.
Section 6. Only the Executive Committee or
those specifically authorized by it shall act in the name
of the Group.
Section 7. The Committee shall have authority to make rules
and regulations for carrying out the procedures established
by these By-Laws.
Section 8. If any dispute arises over the calling or the conduct
or a meeting, or over any act of the Group Executive Committee,
the Chapter Executive Committee shall have the power to resolve
any such disputes or to determine the validity of any such
Section 1. At its first meeting following
the election, the Executive Committee shall elect from its
membership, the following officers, who shall also be the
officers of the Group: A Chairman, a Vice-Chairman, a Secretary,
and a Treasurer. The offices of Secretary and Treasurer may,
in the Discretion of the Committee, be combined. The officers
so elected shall serve until the next annual election or until
their successors have qualified. The duties of the respective
officers shall be those which are customary under the circumstances.
The Chairman of the Group shall be "ex-officio" a member of
the Chapter Executive Committee as provided by the Chapter
By Laws. (Not true in all chapters)
Section 2. The Committee shall have the power
to change its officers and to fill vacancies.
Section 3. In the absence of the Chairman
and the Vice-Chairman, the members of the Committee present
shall elect a temporary Chairman from their number.
Section 4. The Committee may appoint an Assistant
Secretary and or an Assistant Treasurer. Those appointed must
be members of the Group, but need not be elected members of
the Executive Committee. If they are not, they shall be ex-officio
members of the Executive Committee without a vote. The Committee
shall prescribe their duties.
Section 5. Each Group Officer shall regularly
report to, and consult with the corresponding Chapter Officer.
Each Group Officer shall submit an annual report to the Executive
Committee of the Chapter and the Group by October 1 of each
Section 1. Standing committees and special
committees shall be appointed by the Executive Committee for
such objectives as it may designate within the purposes of
the Club and the Group. Any member of the Group shall be eligible
for appointment to a committee, except as provided by Article
Section 2. The Chairman of the Executive Committee,
or another member of the Executive Committee substituted by
him temporarily or regularly, shall be ex-officio a member
of each committee except the Nominating Committee. Ex-officio
members shall have the right to vote.
Section 3. The Executive Committee at any
time may add members to a standing or special committee, recall
or replace any of its members, or discharge the committee.
Section 4. The Chairman of each committee
shall be designated by the Executive Committee at the time
of the committee's appointment. The respective committees
may designate from their number such other officers as they
may require. Section S. The Chairman of each Group committee,
except the Nominating Committee, Shall regularly report to,
and consult with, the corresponding Chapter Committee Chairman.
These Chairmen shall also submit an annual report to the Group
Executive Committee. Each Group Committee Chairman, Except
that of the Nominating Committee, shall be a voting member
of the corresponding Committee of the Chapter, as provided
by the Chapter By-Laws.* The Chairman of the Group shall be
an ex-officio member of all sections. (Not true in all chapters)
Section 1. Groups of members interested in
special activities, natural history, rock-climbing, river-touring,
or skiing, as well as geographical groups of section members,
or any other interest related to the purposes of the Group
or Chapter, may form sections within the Group for the encouragement
and pursuit of these activities subject to the regulations
approved by the Executive Committee.
NOMINATIONS AND ELECTIONS
Section 1. An election to choose members of
the Executive Committee shall be held annually in the month
Section 2. Special elections may be held by
order of the Chapter Executive Committee, the Group Executive
Committee, or the Board of Directors of the Club, or upon
a petition signed by thirty (30%) percent or more of the members
of the Group. The order or petitions shall state the issue
to be voted upon in proper form for a ballot.
Section 3. A vote of fifty-one (51%) per cent
of those voting on the special election petition ~s required
to establish Group policy. A vote of sixty-six and two-thirds
(66 2/3%) percent of those voting is required to impeach a
member of the Group Executive Committee. A vacancy created
in this manner shall be filled by a special election.
Section 4. All elections shall be by written
ballot mailed to the members of the Group and shall be conducted
in such a manner as to insure facility of voting and secrecy
Section 5. A nominating Committee of at least
three (3) members of the Group shall be appointed by the Executive
Committee not later than three (3) months before the date
of the annual election. Sufficient opportunity shall be given
for members of the Group to submit names for consideration
by the Nominating Committee. No member of the Executive Committee
may serve on the Nominating Committee.
Section 6. The Nominating Committee shall
nominate at least two (2) more candidates than the number
of members of the Executive Committee to be elected. The name
of any member of the Group proposed in writing by ten (10)
members of the Group shall be included in the ballot as a
Section 7. The Secretary shall cause ballots
to be mailed to the members not later than fourteen (14) days
before the date of the election. When returned, ballots shall
be directed to the secretary who shall hold them unopened
until the closing hour, when they shall be turned over to
the Elections Committee.
Section 8. An Elections Committee of not less
than three (3) members shall be appointed by the Executive
Committee to canvass the ballots and report the results to
the secretary and to the Executive Committee. Neither nominees
nor members of the Executive Committee may serve on the Elections
Committee. Ballots shall be retained until their destruction
as directed by the Executive Committee.
Section 1. Meetings of the Group shall be
held at least once each' calendar quarter and may be called
by the Executive Committee at any time, and shall be called
upon petition signed by fifteen (15) or more members of the
Group. At a meeting called by petition, only subjects as are
stated in the petition shall be considered.
Section 2. If the Chairman and the Vice-Chairman
of the Group are both absent at a meeting, the members present
shall elect a temporary Chairman, unless one shall previously
have been designated by the Executive Committee.
Section 3. No binding action may be taken
at a meeting of the Group, (except as provided by these By-Laws),
but resolutions addressed to the Executive Committee of the
Group and to the Executive Committee of the Chapter may be
Section 1. The Group may receive monies from
the Treasurer of the Chapter but the group itself may not
assess or collect dues from its members. The Group may also
receive funds allotted by the Executive Committee of the Chapter
for specific purposes. The Group may also receive contributions
Section 2. Neither the Group nor any agency
thereof shall have authority to borrow money, enter into a
contract, or otherwise incur indebtedness above the amount
of unencumbered balances in bank accounts and cash on hand
appropriate therefor without express approval in advance by
the Executive Committee of the Chapter.
Section 3. The Executive Committee shall have
authority to open bank accounts and to regulate withdrawals
therefrom. Bank accounts shall be in the name of the Cahaba
Group of the Alabama Chapter of the Sierra Club.
Section 4. The Treasurer of the Group, under
the general supervision of the Executive Committee, shall
have custody of all monies belonging to the Group. All cash
received shall be deposited in a bank account, and it shall
be withdrawn only in accordance with regulations prescribed
by the Executive Committee.
Section 5. The treasurer shall keep proper
books of account, and annually and at such other times as
may be required, submit to the Executive Committee a report
of receipts and disbursements and the financial condition
of the Group.
Section 6. The fiscal year of the Group shall
coincide with the fiscal year of the Chapter and of the Club.
Section 7. As soon as practicable after the
close of the fiscal year the Executive Committee shall render
a financial report to the Executive Committee of the Chapter.
Section 8. Unless otherwise specified by these
By-Laws, or by the Executive Committee of the Group, all monies
received by the Committees shall be deposited with the Treasurer
of the Group.
Section 9. The Executive Committee may authorize
committees in charge of special events to make expenditures
for related purposes out of monies collected in connection
with these activities, but in such cases the balance shall
be periodically deposited with the Treasurer accompanied by
a statement showing the full amount of receipts and the details
of disbursements. The Treasurer may make advances to committees
for special purposes, when authorized to do so by the Executive
CONSTRUCTION OF BY-LAWS AND PROCEDURES
Section 1. On all questions as to the construction
of meaning of these By-laws, the decision of the Chapter executive
Committee shall be final.
Section 2. All procedures not prescribed by
these By-Laws or the By-Laws of the Chapter or Club shall
be governed by Robert1s Rules of Order, Revised.
Section 1. These By-Laws are fundamental,
and shall not be altered, amended, suspended, or repealed,
in whole or in part, except by a two-thirds (2/3) vote of
all the ballots cast at any annual or special election of
the Group and with the approval of the Chapter Executive Committee.
The procedures set forth in Article XXIV of the Club By-Laws
shall govern such election. An Amendment voted shall not become
effective until it has been certified as approved by the Executive
Committee of the Chapter.